Administrative Assistant

We are seeking an organized and efficient Administrative Assistant to join our team and help us continue to grow and succeed. As an Administrative Assistant at KYNY Group, you will play a crucial role in ensuring the smooth operations of our office and providing essential support to our team. We are looking for a highly motivated individual with strong interpersonal and organizational skills who can adapt to a variety of tasks and environments. This is a full-time position with opportunities for growth and development within the company.

Responsibilities:

- Provide administrative support to the executive team, including calendar management, scheduling appointments, and organizing meetings

- Manage and maintain office supplies and equipment, ensuring inventory is stocked and in good condition

- Act as the first point of contact for all incoming calls and visitors, while maintaining a welcoming and professional demeanor

- Organize and maintain all company files, records, and confidential documents

- Assist with preparing documents, reports, and presentations as needed

- Complete general office tasks such as photocopying, scanning, mailing, and filing

- Coordinate travel arrangements, including flights, hotel reservations, and transportation for the team

- Participate in team meetings and take detailed notes and distribute minutes to all attendees

- Assist with planning company events and social activities

- Occasionally help with personal tasks for the executive team, such as booking appointments and making reservations

- High school diploma required, associate's or bachelor's degree preferred

- Minimum of 2 years of experience in an administrative or support role

- Proficient in Microsoft Office and Google Suite

- Excellent communication skills, both written and verbal

- Strong attention to detail and ability to multitask effectively

- Positive attitude and ability to work well in a team environment

- Ability to maintain confidentiality and handle sensitive information

- Good time-management and organizational skills

- Ability to remain calm and professional under pressure or tight deadlines