Construction Materials Buyer

POSITION OVERVIEW

The Construction Materials Buyer is responsible for sourcing, negotiating, and purchasing bulk construction materials, equipment, and structural components required for ongoing projects. The role ensures that all materials meet engineering specifications, are delivered within project timelines, and comply with strict budget constraints while collaborating with multidisciplinary teams to implement procurement strategies.

KEY RESPONSIBILITIES



1. Sourcing, Market Research & Tendering

▪     Conduct market research to identify new suppliers, innovative materials, and current pricing trends;

▪     Consult catalogues, the internet, and vendors to obtain prices and investigate potential suppliers in accordance with internal rules;

▪     Maintain and expand the company’s supplier database, fostering long-term relationships with key vendors;

▪     Manage end-to-end tendering processes (e.g., issuing ITTs/RFQs, logging responses) using e-tendering platforms.

2. Technical-Commercial Analysis & Negotiation

▪     Engage Design and Engineering teams to gather, manage, and analyze detailed technical specifications to define the best option for project requirements;

▪     Conduct comprehensive technical and commercial analyses of supplier bids, identify risks, and prepare detailed commercial comparison sheets (bid tabs);

▪     Negotiate competitive pricing, payment terms, discounts, and delivery schedules without compromising on quality or safety standards;

▪     Handle framework orders and award contracts/place orders in accordance with internal procedures.

3. Order Execution, ERP & Financial Operations

▪     Place Purchase Orders (POs) within the internal ERP system based on approved Material Requisitions (MRs) from the site team;

▪     Track and follow up on orders, obtain necessary payment documents from suppliers, and perform 3-way matching (Invoice vs. PO vs. Shipping/Receiving documents);

▪     Send payment requests to the Finance team and monitor payment status;

▪     Back up and archive all purchase-related documents in designated folders for auditing and tracing purposes.

4. Logistics, Quality & Stakeholder Coordination

▪     Coordinate closely with Logistics and Warehouse teams to ensure timely delivery of materials to construction sites and proactively resolve supply chain bottlenecks;

▪     Collaborate with Quality Assurance/Quality Control (QA/QC) and Engineering teams to ensure materials meet technical specifications and international standards;

▪     Resolve supplier queries and balance competing needs across multidisciplinary project teams.

Education & Experience

▪     Minimum 5 years of proven experience specifically as a Buyer/Procurement Specialist in the construction industry, large-scale real estate development, or a Utilities-related environment.

▪     Deep understanding of various construction materials, grades, specifications, and market dynamics (especially local and regional suppliers); ability to analyze and compare technical data sheets.

▪     Strong expertise in tendering processes, contract management, supply chain evaluation, and a proven track record in commercial negotiation.

▪     Experience in the construction industry is strongly preferred.

▪     Background in construction or engineering is a distinct advantage.

Technical & Analytical Skills

▪     Excellent proficiency in Microsoft Office Suite, particularly advanced Excel skills (formulas, pivot tables, data analysis).

▪     Demonstrated ability to work with ERP systems for payment registration and contract tracking.

▪     Strong analytical and numerical skills with a high attention to detail.

▪     Ability to prepare, read, and interpret contractual and financial documents.

Language Skills

▪     Azerbaijani: Native or near-native proficiency (written and spoken).

▪     English: Professional working proficiency required (written and spoken).

Personal Competencies

▪     Exceptional attention to detail with a commitment to accuracy and quality.

▪     Self-motivated with strong organizational skills and the ability to manage multiple tasks simultaneously.

▪     Strong bias toward timely performance and proactive problem resolution.

▪     Excellent written and verbal communication skills.

▪     Professional demeanor with the ability to build productive relationships with subcontractors and internal stakeholders.

▪     Ability to multitask and perform efficiently under tight project deadlines and fast-paced environments.