Post Tender Specialist

POSITION OVERVIEW

PASHA Real Estate Group is seeking a highly organized and detail-oriented Post Tender Specialist to join its Commercial & Procurement Department. This role is central to the post-award lifecycle of subcontracts within construction and development projects, ensuring contractual compliance, accurate payment processing, and effective coordination between all project stakeholders.

KEY RESPONSIBILITIES

1. Contract Administration & Management

▪     Prepare, review, and administer subcontracts in accordance with project requirements and company standards.

▪     Clarify and negotiate contractual terms and conditions with subcontractors.

▪     Manage contract amendments, variations, and change orders throughout the project lifecycle.

▪     Ensure subcontractors conform to all provisions and obligations set forth in the subcontract.

▪     Maintain and update complete working files for all assigned subcontracts.

2. Payment Certification & Processing

▪     Prepare interim payment documents and coordinate their review and approval with the construction team.

▪     Prepare and/or approve monthly received certifications of subcontractors.

▪     Register approved interim payment documents in the internal ERP system accurately and on time.

▪     Ensure signed interim payment certificates are obtained from subcontractors and filed appropriately.

▪     Maintain a comprehensive register of received, approved, and monthly paid certifications.

▪     Prepare and distribute monthly and weekly payment reports to relevant stakeholders.

▪     Review and administer invoices received from subcontractors, verifying accuracy and compliance.

▪     Coordinate estimated monthly cash flow with the Finance team.

▪     Advise subcontractors on cut-off dates for reporting and invoice submission.

3. Document Management & Correspondence

▪     Maintain organized document folders and filing systems for all subcontract-related records.

▪     Prepare and issue formal letters to subcontractors and maintain up-to-date letter logs.

▪     Prepare and issue Minutes of Meeting (MoM) for all subcontract meetings in a timely manner.

4. Meetings & Coordination

▪     Attend subcontract progress, technical, and commercial meetings as required.

▪     Coordinate effectively with construction, technical, finance, and procurement teams.

▪     Act as a key liaison between the company and subcontractors on commercial matters.

Education & Experience

▪     Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, Economics, Business Administration, or a related field.

▪     Minimum 5 years of relevant professional experience in contract administration, procurement, or commercial management.

▪     Experience in the construction industry is strongly preferred.

▪     Background in construction or engineering is a distinct advantage.

Technical & Analytical Skills

▪     Excellent proficiency in Microsoft Office Suite, particularly advanced Excel skills (formulas, pivot tables, data analysis).

▪     Demonstrated ability to work with ERP systems for payment registration and contract tracking.

▪     Strong analytical and numerical skills with a high attention to detail.

▪     Ability to prepare, read, and interpret contractual and financial documents.

Language Skills

▪     Azerbaijani: Native or near-native proficiency (written and spoken).

▪     English: Professional working proficiency required (written and spoken).

Personal Competencies

▪     Exceptional attention to detail with a commitment to accuracy and quality.

▪     Self-motivated with strong organizational skills and the ability to manage multiple tasks simultaneously.

▪     Strong bias toward timely performance and proactive problem resolution.

▪     Excellent written and verbal communication skills.

▪     Professional demeanor with the ability to build productive relationships with subcontractors and internal stakeholders.

▪     Ability to work under pressure and meet strict deadlines.