Executive office assistant

13-12-2024

Manage and coordinate executives' schedules, appointments, and meetings.
Prioritize and resolve scheduling conflicts.
Handle phone calls, emails, and other communications on behalf of executives.
Draft and proofread documents, reports, and presentations.
Respond to inquiries and act as a liaison between executives and internal/external stakeholders.
Coordinate travel plans, including booking flights, accommodation, and transportation.
Schedule and organize meetings, conferences, and events.
Prepare meeting agendas, take notes, and follow up on action items.
Manage logistics for events, including catering and audiovisual equipment.
Organize and maintain files, records, and documents, both physical and electronic.
Assist with preparing reports, presentations, and other documents for meetings or business activities.
Assist with special projects, research, and data collection as needed.
Help coordinate cross-departmental efforts for specific initiatives.
Perform general administrative tasks such as filing, scanning, and copying.
Maintain office equipment and arrange for repairs when necessary.

Bachelor’s degree.
Proven experience (2+ years) in an administrative assistant or office support role, preferably in a corporate or executive environment.
Strong organizational and time-management skills with the ability to prioritize tasks.
Excellent written and verbal communication skills.
Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
Strong attention to detail and the ability to handle multiple tasks simultaneously.
Ability to maintain confidentiality and handle sensitive information.
A proactive and flexible approach to problem-solving and task management.
Strong interpersonal skills, with the ability to work effectively with a diverse team.
Language skills: Azerbaijan (native), Russian (advanced), English (upper intermediate).