Personal Assistant

07-10-2024

Manage and maintain the employer's schedule, including appointments, meetings, and travel arrangements.
Coordinate and prioritize emails, correspondence, phone calls, and other communications.
Prepare and organize meetings, documents, reports, presentations, and other materials as needed.
Assist in the coordination and management of projects across various departments, including Legal, Strategic Planning, Digital Management, Information Security, and Strategic and International Cooperation.
Act as the primary point of contact for the employer, screening and directing inquiries accordingly.
Liaise with internal and external stakeholders, including clients, partners, and employees, on behalf of the employer.
Collaborate with the employer’s team and vendors to prioritize tasks effectively, managing multiple projects simultaneously and consistently meeting deadlines.
Research various topics as required, gathering information and preparing summaries or briefs.
Coordinate logistics for meetings, events, and travel arrangements, ensuring all arrangements are well-planned and executed smoothly.
Resolve administrative and logistical issues promptly and effectively, exercising sound judgment and discretion.
Make informed decisions in the absence of the employer, following established guidelines and protocols.

Proven experience as a personal assistant or in a similar role, preferably in a high-pressure environment.
Proficient in both Azerbaijani and English, with strong verbal and written communication skills in each language.
Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
Strong communication and interpersonal abilities, demonstrating a professional and diplomatic demeanor.
Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with administrative systems.